When a VAT return is in a repayable position, a VAT refund can be requested in the quarterly VAT return. It is not possible to get monthly VAT refunds unless you are registered in the frequent exporter regime. The tax authorities will reimburse the repayable amount by the end of the third month following the reporting period. If not repaid, interest will be added to the total amount due by the tax authoriteis.
There are minimum amounts and specific time limits for VAT repayments.
If you are submitting VAT returns quarterly:
If you are submitting VAT returns monthly:
VAT refunds are only repaid to bank accounts in SEPA countries (EU Member States, Switzerland, Norway, Iceland and Liechtenstein). The bank details used by the authorities would have been communicated when registering for VAT purposes in Belgium (form 604A). These bank details can also be updated using the form 604B.
When the VAT refund is material or when there is a deviation from the usual amounts reported by the registered company, the Belgian tax authorities may start an audit. These audits will normally request an explanation of the overall business, copies of (some) invoices and input and output VAT ledgers.More information about Belgian VAT refunds is available in the website of the Belgian tax authorities.