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MarosaVAT EU VAT Services

EU VAT services: registration, recovery, consulting & fiscal representation

home / EU VAT services: registration, recovery, consulting & fiscal representation

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EU VAT SERVICES

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Marosa offers a one stop solution for all your VAT, ECSL and Intrastat returns in Europe. Businesses moving their activities abroad face the challenges of local regulations and foreign tax requirements. Your inbox gets bigger and bigger with emails from different service providers, approvals and fee discussions, all with different requirements. Marosa is here to help these businesses with one single solution for all your returns in Europe.

All email correspondence is made in a task manage cloud based system that allows easier tracking and immediate access to all your data. Using our innovative reporting software we reduce risk of manual errors and increase control of reported balances. We provide you with a personalised due date tracker with all your returns in Europe.

We charge compliance fees for compliance work. We will not charge you advisory fees. We offer tailored made pricing schemes adapted to the size and requirements of your company. Whether your company has a large VAT reporting funtion or you are a small company with no VAT experience, our different services will adapt accordingly.

One dedicated client manger is your sole point of con tact for all European countries. All deliverables have the same format, improving visibility of all your returns. You will receive a translated VAT form with data analytics of your reported balances. Your single point of contact will give a comparative view of all countries according to the risks, materiality and priorities of your business.

Your single point of contact will give a comparative view of all countries according to the risks, materiality and priorities of your business. We are supported by a network of recognised and experienced tax consultants in each European country (resources). We have a strong knowledge function to track VAT changes in Europe and ensure compliance with the latest regulations (VAT news).

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Expanding your business internationally often comes with the unexpected requirement of getting a VAT number in each country. Marosa strives to facilitate international trade by mitigating compliance obstacles with a single, cost efficient solution across Europe. We will handle your VAT registrations in all European countries with a quick, effective and cost-efficient approach.

These are some of the areas where Marosa can help your business:

  • Advising on the need to register and any potential simplification
  • Coordinating all documentation required, taking care of translations and liaising with the authorities until the registration is effective
  • Urgent registrations are handled with priority. Before the work starts, we provide a timeline of the expected turnaround time in each country.
  • Establishing a good foundation to ensure that your future VAT returns are well placed to meet all local requirements.
  • Taking care of your registration for electronic filing of VAT, ECSL and Intrastat returns.
  • Providing fiscal representative services where required

If your company is not yet clear about the need to register in a country, check the transactions requiring a VAT registration and What documents do you need to get an EU VAT number.

We also offer the following registration services:

In case you should have registered in the past but this obligation was missed, we can take care of all your backdated registrations and subsequent VAT return regularization. Our network of experienced tax consultants will reduce risk and exposure to penalties.

Expanding internationally comes with the need to update the team on new requirements to comply with each VAT law. For each new registration, we provide with the necessary information to ensure compliance with the new obligations. We also offer access to our VAT manuals, our newsletter service and we are available for any client question in our live chat.

We can also take care of your VAT de-registrations in different jurisdictions. De-registrations are sometimes dealt by a simple letter to the tax authorities, however, some countries require specific forms to be filed. They may also perform a closing audit before allowing your VAT number to be deregistered.

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Foreign VAT is often incurred attending conferences or paying business expenses abroad. Although it is sometimes disregarded, businesses are entitled to recover this VAT through an 8th or 13th Directive refund claim. Using our multi-lingual compliance team, we will make sure that your company recovers all foreign VAT with a standard, automated and effective solution.

The process to recover foreign VAT changes for EU and non-EU based businesses. EU companies can file a claim through their country of establishment, but the follow up, the reply to potential questions from authorities and possible appeals must be done directly with the country of establishment. Our team will coordinate your refund claims throughout Europe.

Our pricing will be adapted to your needs, whether it is a contingency fee, price per invoice or fee per refund claim and country.

Standard step by step process in all countries:

  • 1Collection, scanning of invoices
  • 2Review of invoices as per invoice requirements
  • 3Advise on incorrectly charged VAT
  • 4Determination of claimable VAT
  • 5Electronic submission of refund claim
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Expanding your business internationally often comes with the unexpected requirement of getting a VAT number in each country. Marosa strives to facilitate international trade by mitigating compliance obstacles with a single, cost efficient solution across Europe. We will handle your VAT registrations in all European countries with a quick, effective and cost-efficient approach.

When requesting a VAT refund in a European country, the tax authorities will often carry a VAT audit. These audits often request VAT ledgers, copies of your invoices and an explanation of your business, however, the electronic audit format and the potential implications of other taxes (eg. permanent establishment definition) requires immediate local advice that takes into account your historic VAT returns. Marosa will assist you in all audits and tax authorities’ requests using our local network as part of our European services.

If your company is present in several countries, there are many aspects that you should review regularly to make sure that you are compliant. Businesses should check their frequency of filing VAT and ECSL returns according to the local threshold. E-commerce companies should also look at their registration threshold to avoid any late payment penalties due to late registration and late payments. These are only a few examples. Marosa provides a holistic compliance and advisory health-check service certifying all activities of the company and highlighting any areas of risk. We will also list the opportunities available according to simplifications applied by each European country.

Ensuring appropriate VAT compliance knowledge of the staff is a key component of a robust tax compliance practice. We offer VAT trainings adapted to your company. We can focus on regions, highlighting the specifics of a number of countries in Europe; industries, focusing on the VAT rules applicable to your area of business; or levels, from more simple to more complex VAT technical training.

Businesses with a Shared Service Centre or their own VAT Compliance Centre have the capability of filing their VAT returns in-house, however, they often lack the knowledge materials for quick reference of their day to day activity. Questions like ´what are the domestic reverse charge conditions?´ or ´where do I report a credit note?´ should be easily answered without back and forward emails (and fees) with your local tax advisor. Marosa offers detailed country manuals with all relevant aspects of VAT reporting in each European country. Our VAT news service and VAT manuals is free of charge and will keep your business on top of any VAT changes in Europe. Contact us to start receiving our monthly newsletters and our compliance reminders.

Businesses operating cross border often find their compliance activities divided by country, with operations split between local service providers, local financial controllers and some central services. Marosa offers an intermediate solution where we collect all relevant information from the local sources, we process it and create a standard visual report for all countries of registration. This document will give management a bird´s-eye view of all VAT obligations in Europe, highlighting potential risks and opportunities. We can produce these reports quarterly, semi-annually or once a year. Our health-check, training, knowledge materials and management reports can be combined into one single offering adapted to the needs of your company´s size and industry. Contact us for more information and a fee quote on these services.

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