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Following the recent Italian VAT return changes, we are providing below instructions on how to complete and submit your Italian Spesometro.
In Marosa we created a solution to convert your usual book of invoices into a XML file to be submitted at the authorities’ website. If you only have ten seconds and you do not want to continue reading, just send us an email and we will send you the template to be completed for submission at the authorities’ website.
The information required in the Spesometro includes the following data:
The information must be provided according to the relevant codes that help the Italian tax authorities to interpret the data on each invoice:
|TD08||Simplified credit note|
|TD10||Intra-Community acquisition of goods|
|TD11||Intra-Community acquisition of services|
|N1||Exemption according to art. 15 Italian VAT law|
|N2||Transactions non-subject to VAT|
|N5||Margin regime/VAT not shown on the invoice|
|N6||Revere charge (local RC, imports of services and imports of goods with RC)|
|N7||Invoices received with non-Italian VAT (distance sales and telecommunication services)|
For all those transactions where VAT is charged, there is one more field to be completed related to the obligation to pay VAT. Last column in our template will include a code depending on when the VAT becomes payable:
We provide below instructions on how to report certain transactions that are often carried out by foreign companies VAT registered in Italy:
All data of your Italian spesometro must be submitted electronically via an XML file uploaded in the website of the Italian tax authorities. This file has specific format and data requirements.
Once the XML file is correctly created, you will need to submit it into the Italian tax authorities’ website. To do so, it is necessary to have an Italian digital certificate. When the information is submitted, you will receive a receipt as submission proof.
The due dates for the Spesometro have changed for 2017, and they will also be different in 2018.
Until December 2016 this return had to be submitted annually, and the due date was in April 2017. But in 2017 the Italian tax authorities required the Spesometro to be submitted on a bi-annual basis. In 2018 the due date for the submission will be together with the Italian VAT returns.
The initial deadline for the first semester 2017 spesometro was postponed from 16 September to 28 September at the end of August 2018. The Italian Ministry of Finance published a press release with this information.
|First semester||28 September, 2017|
|Second semester||28 February, 2018|
|First quarter||31 May, 2018|
|Second quarter||31 August, 2018|
|Third quarter||30 November, 2018|
|Fourth quarter||28 February, 2019|
Penalties will apply in a range from a minimum of €2 and a maximum of €1,000 per quarter.
The penalty for missed or incorrect invoice data submitted is 2€ per invoice, up to a maximum of 1,000€ per quarter. In case the taxpayer regularizes the position in 15 days following the deadline, the penalty can be reduced to a half (1€ per invoice with a maximum of 500€) per quarter.
In Marosa we created a simple template where you can copy and paste your book of invoices issued and received. Based on this template, our software will produce the XML and PDF files with all reporting information. We are also able to produce your VAT return with this software.
We can assist you creating the XML file and sending it back to you for submission (with your certificate or your current tax consultant´s certificate) or we can take care of the entire process including submission of Spesometro and VAT return. Our software will produce both returns automatically based on your book of invoices.
Send us an email to receive the template to be completed and filed so your team can start evaluating the work required to complete the table. We would also organize a conference call to explain steps, timeline and overall project. If required, we may speak to your IT team to explain the content of each data field.